How
to Maintain Customers/Prospects using PEACH TREE SOFTWARE
After
opening the Peach Tree Software and opening your existing company. Go to the ‘Maintain’
option in the menu bar, and select the ‘Customers/Prospects’ option.
A
window will open as following:
Make
the Customer Id with the Name of the Company or the holder name.
There is a tab area i.e General, Sales Defaults, Payment Defaults, Customer Fields
and History. Fill all of these one by one.
Filling the 1st tab option as
In
contact option, you will enter the name of the name of that person to whom your
contact is from that company or of the dealing party.
In Name option the name of the company will be written Customer Type will be
filled according to you, how you have differentiate your customers. e.g. local,
global etc
There
is an option ‘Bill to Address’ write the address of the company to where you
are making you sales.
And write the beginning balance also.
When you want to save this information by ALT+S it will lead you to the error
as
When
you press ‘ok’, it will lead you to the ‘Gl. Sales Acct’ option in the tab area
of ‘Sales Default’
Like
Fill
in the option of Gl Sales Acct. you are having accounts that you entered in the
charts of accounts. If you remember the Id fill in. if you not then click on
the magnify option in front of the blank space. It will show you all the
accounts of charts of account. Fill in the correct one. As you are selling or
any other head.
I
will be filling the Sales option because I am selling to my customer.
Fill
in all the blank options and press ALT+S in order to save the written
information.
Further
if the customer is dealing in credit card then fill the tab option ‘Payment
Defaults’
Then
fill the options in the ‘Custom Fields’ tab
And
in history there will all the ‘History’ tab the transactions that are with this
customer in the past.
Maintain
Customer Defaults Information
In order to maintain
the customer defaults click on the ‘Maintain’ option in the menu bar after
opening the existing company in the Peach Tree Software.
Select the ‘Default
Information’ and further on click on the option ‘Customers’
As
A window will open
The pointer is on the
option ‘Due in number of days’ in the tab ‘Payment Terms’
The option ‘COD’ means
‘cash on delivery’. If you are selling your thing and the payment you made is
on the delivery of that product then you will select the option ‘C.O.D’
‘Prepaid’ option means
that you are selling your product when you had already taken the payment before
the selling of the product
‘Due in number of days’
means that you have delivered the product or given your services. Now you have
to take your payment form the party buying party. You will set default the
number of the days your payment can be due to default. For example I have sold
the product and I have given the time to the party of 30 days written in ‘Net
due in’. In these days the customer can
make the payment. If the party doesn’t do that then it is out of the range and
its due date will be passed.
‘Discount in’ option
means if the customer make the payment in the days you give in this option,
he/she will get a discount. And the rate of discount will be written in the
next option ‘Discount %’
‘Credit limit’ option
is the limit of the credit on what the discount will be given. I have entered $
2500. If the selling is off Rs 1900 and the customer pays in the 10 days he/she
will not get the discount because his/her buying is less then the limit that I
have entered.
When I select the next
option ‘Due on day of next month’ the option will change from ‘Net due in’ to
‘Due on the’ option.
It will help you to default
the due that. I have entered 30. Now the due date will be on the 30 of next
month.
The last option means
‘Due at end of month’ that it will due at the end of the month.
In ‘GL Sales Account’ type the nature of your transaction that you have made in
the chart of accounts. My one is selling so I will select my chart of account
Sales. As
My Discount GL Account
will also be Sales because I am giving discount on Sales.
The next option in the
tab is ‘Account Aging’
When you have selected
the ‘Due Date’ option it will do the automatic aging for the bad debts (you
know the time is very much passed and you will not get you payment). In this
option it will do aging of the start of the due date.
And columns are defined
already. It will add automatically to the bad debts option according to the sum
of the range of the columns.
In ‘Invoice Date’ it
will calculate from the date of the Invoice made of selling.
The next option is
‘Customer Field’
The defaults you will
type here will be shown in the ‘Maintain Customer/Prospects’ in the ‘Customer
fields’ as default. Like
The next option is
‘Finance Charges’
In this option if you
will tick the option ‘Charge Finance Charges’ it will apply if not it will not
apply.
