Global Options

Global Option

After opening the existing company in the PEACH TREE SOFTWARE click on the ‘Options’ in the menu bar and select the sub head ‘Global’ Like

A window will open

In first Accounting Tab

The first option is of ‘Decimal Settings’. If we point the Manual Option it means I have to set the limit of the decimal places in the total amount of any head. If I select the ‘2’ the decimal after the amount will show only limited 2 places after decimal. Like if I enter 12.9998 it will only show the 12.99 with its original effect of 12.99 not of 12.9998.

If I choose the option Automatic. It will automatically places the decimal.

The next option is ‘Hide General Ledger Accounts’. If I do not choose the 1^st option it will not show the information of the ‘Accounts Receivable’. Same with the 2^nd option if I don’t choose this option it will not show ‘Accounts Payable’ and the last same Payroll Entry.

The 3^rd option is ‘Other Options’ . in this the first option is for the save option that you want that document which is not saved. The 2^nd option in this is Hide Inactive Records.

The 2^nd tab is ‘General’

The 1^st options in this is Improve Performance and the 2^nd one is Line Item Entry Display.

In the 3^rd option Smart Data there is an option of Automatic Field Completion. By this option it will show all the records of such as charts of accounts etc

And in the option Color scheme color scheme can be set.

The next tab is ‘Peachtree Partners’
If you select the 1t option in this it will allow your partner to run any application in this software.

If you select the 2^nd option the software will warn you that your partner is opening the accounts or any application regarding the software.

If you select the 3^rd option it is highly protected and it will not allow your partner to switch any application in this software. It is restricted.

The 4^th tab is ‘Spelling’. In this option you can make changes regarding to the spelling, capitalization etc.

This is how to use the GLOBAL OPTIONS of the Peachtree Software.

 

General Journal Entry

General Journal Entry

After opening the existing company in the PEACH TREE SOFTWARE click on the task option in the menu bar and select the sub head ‘General Journal Entry’ Like

A window will open

Select the Date and the Reference on which you want to make a transaction.

Now type the Description and the Gl Account where it should be recorded

The description will e same. For depreciation the Gl account debit will be the depreciation expense and the acc credit will be acc depreciation. Type the amount of this entry and click save.

Sales/Invoicing & Receipts

Sales/Invoicing & Receipts

After opening the existing company in peach tree software. Select the Task option from the menu bar and choose the option ‘Sales/Invoicing’

A window will open

Select the Customer ID

Now select the date and type the Invoice No. and then select the Sales Order No.

Select the no. of goods that are shipped

And then save the data.

Receipts

Select the ‘Receipts’ option from the Task option from the menu bar

A window will open

Select the Deposit Ticket ID that I have selected and select the Customer ID to whom you are selling the goods and give the reference no. and the receipts no. like

Now tick the reference that you want to sell now.

And now click on the save option.

Sales Quotations & Sales Order

Sales Quotations & Sales Order

Quotes

Sales Quotations are to be made in order giving the proposals to the customers or the other people to purchase the goods from the own company at the given price with the given quantities.

After opening the Peach Tree Software select the task option from the menu bar then select further ‘Quotes/Sales Order’ and further select the option ‘Quotes’

Like

A window will open

Now give the Customer Id and select the dates that your offer start from which date and the good through date. And also give the quote no.

As

Now select the quantity the items and the price of the good that price you are willing to sale the goods

And then click on the save. This is how the quotes are made.

Sales Orders

After that in order to draw the sales order select the Task option from the menu  bar and select the ‘Quotes/Sales Order’ option then further select ‘Sales Orders’

Like

A window will open

Select the Customer ID and the dates and the sales order no. then select the quantity the items and the price of the goods to be sale. And then click save. Like

Or there is another way. You can make your quotes the sales order.

Go the Quotes Window like the window follows after opening

Select the open option on the menu and select the quote that you have made

Now there is a convert option on the menu bar select that option after taking changes in the date good through.

The document will convert to the sales orders

A window will open

Select the Sales order and the invoice no. and select OK

In this way it is converted to the Sales Order.

Vendor Credit Memo

Vendor Credit Memo

First of all open the Peach Tree software the existing company. From the menu bar select the task option and further select the sub option Vendor Credit Memo like

 

A window will open

Select the vendor ID from whom you want to give the goods back that you ordered after receiving those goods. And select the credit no.

After selecting the vendor select the invoice
like

Then give the amount of the goods to be returned.

Now save the information.

 

How to save Purchase Order

Purchase Order

After opening the Peach Tree Software an existing company. Go to the task option on the menu bar and select the ‘Purchase Order’ option

A window will open,

Select the Date and the Good Thru Date and give the PO number. After that select the item you want to purchase and also the quantities like

Then select the Vendor ID by whom you want to purchase the goods

Now Click on save on the Menu bar.

This is how you can make the purchase orders.

Maintain Vendors

Maintain Vendors

After opening the Peach Tree Software and opening your existing company. Go to the ‘Maintain’ option in the menu bar, and select the ‘Vendors’ option.

A window will open as following:

Make the Vendor Id with the Name of the Company or the holder name.

There is a tab area i.e General, Purchase Defaults, Customer Fields and History. Fill all of these one by one.
Filling the 1^st tab option as

In contact option, you will enter the name of the name of that person to whom your contact is from that company or of the dealing party.
In Name option the name of the company will be written Vendor Type will be filled according to you, how you have differentiate your vendors. e.g. local, global etc

When you want to save this information by ALT+S it will lead you to the error as

When you press ‘ok’, it will lead you to the ‘Purchase Acct’ option in the tab area of ‘Purchase Defaults’

Like

Fill in the option of Purchase Acc, you are having accounts that you entered in the charts of accounts. If you remember the Id fill in. if you not then click on the magnify option in front of the blank space. It will show you all the accounts of charts of account. Fill in the correct one. As you are buying or any other head.

I will be filling the Inventory option because I am purchasing from my vendor.

Fill in all the blank options and press ALT+S in order to save the written information.

Then fill the options in the ‘Custom Fields’ tab

And in history there will all the ‘History’ tab the transactions that are with this vendor in the past.

How to Maintain Customers/Prospects using PEACH TREE SOFTWARE

How to Maintain Customers/Prospects using PEACH TREE SOFTWARE

After opening the Peach Tree Software and opening your existing company. Go to the ‘Maintain’ option in the menu bar, and select the ‘Customers/Prospects’ option.

A window will open as following:

Make the Customer Id with the Name of the Company or the holder name.
There is a tab area i.e General, Sales Defaults, Payment Defaults, Customer Fields and History. Fill all of these one by one.
Filling the 1^st tab option as

In contact option, you will enter the name of the name of that person to whom your contact is from that company or of the dealing party.
In Name option the name of the company will be written Customer Type will be filled according to you, how you have differentiate your customers. e.g. local, global etc

There is an option ‘Bill to Address’ write the address of the company to where you are making you sales.
And write the beginning balance also.

When you want to save this information by ALT+S it will lead you to the error as

 

When you press ‘ok’, it will lead you to the ‘Gl. Sales Acct’ option in the tab area of ‘Sales Default’

Like

Fill in the option of Gl Sales Acct. you are having accounts that you entered in the charts of accounts. If you remember the Id fill in. if you not then click on the magnify option in front of the blank space. It will show you all the accounts of charts of account. Fill in the correct one. As you are selling or any other head.

I will be filling the Sales option because I am selling to my customer.

 

Fill in all the blank options and press ALT+S in order to save the written information.

Further if the customer is dealing in credit card then fill the tab option ‘Payment Defaults’

Then fill the options in the ‘Custom Fields’ tab

And in history there will all the ‘History’ tab the transactions that are with this customer in the past.

Maintain Customer Defaults Information

In order to maintain the customer defaults click on the ‘Maintain’ option in the menu bar after opening the existing company in the Peach Tree Software.

Select the ‘Default Information’ and further on click on the option ‘Customers’

As

A window will open

 

The pointer is on the option ‘Due in number of days’ in the tab ‘Payment Terms’

The option ‘COD’ means ‘cash on delivery’. If you are selling your thing and the payment you made is on the delivery of that product then you will select the option ‘C.O.D’

‘Prepaid’ option means that you are selling your product when you had already taken the payment before the selling of the product

‘Due in number of days’ means that you have delivered the product or given your services. Now you have to take your payment form the party buying party. You will set default the number of the days your payment can be due to default. For example I have sold the product and I have given the time to the party of 30 days written in ‘Net due in’.  In these days the customer can make the payment. If the party doesn’t do that then it is out of the range and its due date will be passed.

‘Discount in’ option means if the customer make the payment in the days you give in this option, he/she will get a discount. And the rate of discount will be written in the next option ‘Discount %’

‘Credit limit’ option is the limit of the credit on what the discount will be given. I have entered $ 2500. If the selling is off Rs 1900 and the customer pays in the 10 days he/she will not get the discount because his/her buying is less then the limit that I have entered.

When I select the next option ‘Due on day of next month’ the option will change from ‘Net due in’ to ‘Due on the’ option.

It will help you to default the due that. I have entered 30. Now the due date will be on the 30 of next month.

The last option means ‘Due at end of month’ that it will due at the end of the month.
In ‘GL Sales Account’ type the nature of your transaction that you have made in the chart of accounts. My one is selling so I will select my chart of account Sales. As

My Discount GL Account will also be Sales because I am giving discount on Sales.

 

The next option in the tab is ‘Account Aging’

When you have selected the ‘Due Date’ option it will do the automatic aging for the bad debts (you know the time is very much passed and you will not get you payment). In this option it will do aging of the start of the due date.

And columns are defined already. It will add automatically to the bad debts option according to the sum of the range of the columns.

In ‘Invoice Date’ it will calculate from the date of the Invoice made of selling.

The next option is ‘Customer Field’

The defaults you will type here will be shown in the ‘Maintain Customer/Prospects’ in the ‘Customer fields’ as default. Like

The next option is ‘Finance Charges’

In this option if you will tick the option ‘Charge Finance Charges’ it will apply if not it will not apply.